Document Delivery is a service that provides articles or book chapters to students and employees of SUNY Polytechnic Institute.

Document Delivery is available to all active SUNY Poly students, faculty, and staff.

If we own the journal the article is in, we provide a scanned copy of the article. If we do not own the journal then we request the article from a library that does.  We will also scan chapters from books that we own.

You may request books we do not own through our regular interlibrary loan service, but you must come to the library to pick them up (unless you are associated with SUNY CNSE). Individuals may also obtain books by requesting them through their nearest public library, but the Cayan Library is not a party to that transaction.

Requests are made through ILLiad, the electronic system you use for all interlibrary loan services. When submitting a Document Delivery request, please put “DOCUMENT DELIVERY” in the form’s “Notes” field.

Document Delivery is free, provided any articles acquired through interlibrary loan are free. If there is a charge for an article — usually around $15 — we check with you before we order it to see if you’re willing to pay.

You may request up to 10 items per day. The only other limit is the 5-in-5 rule explained below.

Articles are usually available within 4 business days of request.

You are sent an e-mail when your article is available.

Articles are available through the “Received Articles” link in ILLiad.

Articles are available for 28 days. After that, they are automatically deleted from our server.

The Copyright Law of the United States (Title 17, US Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries are authorized to furnish a photocopy or reproduction. One of these specific conditions is that the copy is not to be “used for any purpose other than private study, scholarship or research.” Libraries are able to provide journal articles to their users because the copyright law makes provision for the fair use of published materials.

However, there are restrictions on interlibrary loan requests. For example, libraries are not permitted to request for free more than five articles in a calendar year from a single journal title for its last five years of publication (the “5-in-5 rule”). You are also not allowed to ask for an entire issue of a journal. Document Delivery from our own collection is possible because the library has already paid for a subscription to the journal.

If a user makes a request for, or later uses, a copy for purposes in excess of “fair use,” that user is liable for copyright infringement. This institution reserves the right to refuse a copying order if, in its judgement, fulfillment of the order would violate copyright law (37 CFR 201.14).

For more information, please contact:
Ron Foster,
Associate Librarian
(315) 792-7318